Valdosta State University V-text Digital Repository Submissions Policy
Works submitted to the V-text Digital Repository should fulfill the requirements outlined below.  For instructions on how to submit works to V-Text, please see the Help section.

1. Works must be produced or sponsored by Valdosta State University faculty, staff, or students.  Submission of works produced by students must be sponsored by a faculty member.   

2. Works must be submitted to a Collection. [V-text uses DSpace software which supports a simple hierarchy structure of communities and collections.  Communities hold a collection or collections, and the collection holds digital works.] Submitters need authorization to submit works to a Collection. Initially that authorization will be granted by the V-text Management Committee. As the project expands, various members of the community will be able to grant authorization.
1. For VSU faculty and staff, the first step is to identify the collection you would like to submit to within the V-text Repository.   Next, email the V-text Management Committee at vtext-help@valdosta.edu to request authorization to submit your work (please include your full name and the name of the collection for which you are requesting authorization).  
   Departments or research centers on campus wishing to establish and manage their own collections may do so by contacting the V-text Management Committee at   vtext-help@valdosta.edu to begin the process.
   Students wishing to submit must first obtain a faculty sponsor. Once faculty sponsorship has been obtained, contact the V-text Management Committee at   vtext-help@valdosta.edu for authorization.

3. Works must reflect the nature of the Collection to which they are submitted.  All submitted works will be reviewed by the V-text Management Committee.  Please see the Collections Policy for more information. 

4. Works must be in digital form.  Although any digital format will be accepted, submission in a recommended file format is strongly encouraged in order to facilitate long-term preservation.

1. The V-text Digital Repository accepts work in any digital format; however, submission in a file format listed below is strongly encouraged.  The formats listed below are considered relatively stable and therefore facilitate long-term preservation efforts.  These formats exhibit all or many of the following characteristics: open documentation; support across a range of software platforms; wide adoption; no compression (or lossless compression); no embedded files or embedded programs/scripts; and non-proprietary format. 

1. Works may be comprised of individual or multiple files.  Individual files over 512 MB in size may require staff assistance to upload. For submission of files larger than 512 MB, please contact the V-text Management Committee at vtex-thelp@valdosta.edu

6. Works should be ready for dissemination and copyright owners must be able to grant non-exclusive rights to distribute and preserve the works.  Please note that copyright owners retain copyright; see the Copyright and Licensing Policy for more information. 

7. Works may be submitted individually or in batches.  Batch loads require special programming and scheduling.  For batch submissions, please contact the V-text Management Committee at vtext-help@valdosta.edu

This policy is adapted with permission from the University of Texas Digital Repository Policies.